WORLD HEALTH ORGANIZATION

WORLD HEALTH ORGANIZATION VACANCY
NOTICE NO. WHOSOM2008/5

TITLE : Senior Secretary

GRADE : NA5

OFFICIAL STATION (COUNTRY) : Nairobi

ORGANIZATIONAL : Regional Office for the Eastern Mediterranean (EMRO)
LOCATION/UNIT Office of the WHO Representative,

PURPOSE OF THE POST : To provide secretarial support to the WHO Representative’s Office and to assist WR in the administration of the office and WHO assisted programmes and activities in the country office.


THE SUCCESSFUL CANDIDATE WILL:

Under the direct supervision of the Administrative Officer and the overall supervision of the WR, the incumbent will perform the following duties:

1. Arranges appointments and maintains WR’s calendar, receives visitors, places and screens telephone calls and answers queries with discretion;

2. Prepares informal translations and may act as interpreter;

3. Receives, screens, logs and routes correspondence, attaches necessary background information and maintains follow-up system;

4. Prepares briefing material and arranges for meetings, both internal and external, some involving high-ranking officials;

5. Oversees travel arrangements and visa application especially for Somali nationals and health officials invited by WHO for attending meetings and courses;

6. Keeps list of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps;

7. Draft (non)substantive correspondence and clears correspondence in conformity with established procedures and accuracy of statements before being signed by WR;

8. Maintains an electronic/paper based filling system ensuring safekeeping of confidential materials;

9. Follows up on deadlines, commitments made and actions taken. Coordinates collection and submission of reports to the WR;

10. Monitors all logistic arrangements and supervises the office drivers.







QUALIFICATIONS REQUIRED:


EDUCATION
AND SKILLS:
- Completion of Secondary Education with secretarial training
- Good knowledge of modern office procedures
- Good knowledge of the WR’s office procedures and established rules
- Familiarity with project/unit’s work would be an asset
- Ability to operate MS Word, Excel, PowerPoint, Access etc
- Good filing and organization skills
- Good drafting skills
- Ability to guide other staff






EXPERIENCE
- At least five years of progressively secretarial experience preferably with the organization.




LANGUAGES :
- Very good knowledge of English and Kiswahili



The selected candidate may be initially appointed at one grade below the grade of the post

CLOSING DATE FOR APPLICATIONS: 13 April 2009

APPLICATIONS SHOULD BE SENT TO:

Administrative Officer
World Health Organization-Somalia
Warwick Center, UN Avenue
Gigiri Nairobi


Email: recruitment@nbo.emro.who.int

ONLY CANDIDATES UNDER SERIOUS CONSIDERATION WILL BE CONTACTED FOR INTERVIEW AND TEST.
ANY APPOINTMENT/EXTENSION OF APPOINTMENT IS SUBJECT TO WHO STAFF REGULATIONS, STAFF RULES AND MANUAL.