Receptionist -The Kenya Episcopal Conference

Duties and Responsibilities

Takes charge of the Switchboard
Receiving and routing of telephone calls to the correct person/department
Ensuring visitors are recorded and dealt with appropriately
Answering all calls which come in through switchboard quickly and politely
Forwarding callers to the appropriate extension
Providing callers with requested information
Keeping the reception area clean
Handles incoming and outgoing telephone calls, emails and faxes.
Receives inquiries courteously, answers those of general nature and routes others appropriately to relevant offices
Receives visitors at the entry post and directs them appropriately
Maintains register of telephone calls made through the Switchboard
Keeps records of all private external telephone calls made by staff members
Liaises with Administration Manager on matters relating to ensuring that the telephone system is functioning efficiently at all times
Keeps the mailing list updated in consultation with the Personal Secretary to the Secretary General.
Qualifications
Certificate in Business Studies or its equivalent
Has a Certificate in Telephone/Receptionist training
Has a Certificate in Office Practice II training
Able to work under minimum supervision
Computer literate (Microsoft Word, Micro soft excel, P general computer proficiency)
Be a person of high moral and social integrity
Have good interpersonal and communication skills
Excellent written and oral communications skills in English
Performance Indicators
Extent of carrying out duties and responsibility above.
Personal Traits
Is a committed Catholic, with good recommendation from own Parish Priest
Is a person of attested integrity, with high degree of stewardship of resources
Is innovative and assertive
Is able to work under little supervision
Is able to serve people of all types of temperament.
Our recruitment procedures shall be followed.

Applications should be addressed to:-

Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800
Nairobi.

To reach him on or before 21th April 2010

Only shortlisted candidates will be contacted

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Senior Receptionist

Job Title : Senior Receptionist

Source : The Guardian, December 16, 2009

Requirements : Attended and passed the Receptionist/Telephone Operator Ecamination from any recognised instituion and must be computer literate

Job Description :Receive all visitors to DART Agency and direct them to appropriate officials as may be necessary

Apply To : Chief Executive

Full Address : Dar Rapid Transit Agency, P.O. Box 724, Dar es Salaam

Closing Date : 6/Jan/2010

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Receptionist/Secretary

Job Title : Receptionist/Secretary

Source : The Guardian, October 12, 2009

Requirements : Must have competed secondary education preferably form six and secretarial courses

Job Description :Performs receptionist duties daily at the main reception area

Apply To : Administrative Officer

Full Address : URC/HCI Project - Tanzania, P.O. Box 71561, Dar es Salaam

Email Applications: qaptanzania@urc-chs.com

Closing Date : 31/Oct/2009

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Receptionist - 7 Posts

Job Title : Receptionist - 7 Posts

Source : Daily News, October 7, 2009

Requirements : Certificate/Diploma for Health Records

Apply To : Hon General Secretary

Full Address : Shree Hindu Mandal Hospital, P.O. Box 581, Dar es Salaam

Email Applications: hindu@hindumandal.org

Closing Date : 14/Oct/2009

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Receptionist, Tanzania Country Program

Job Title : Receptionist, Tanzania Country Program
Source : The Guardian, September 24, 2009
Requirements : Holder of Diploma in Business Administration, Public Administration or Secretarial duties
Job Description :Performs receptionist duties daily at the main reception station
Apply To : Country Program
Full Address : PATH, P.O. Box 13600, Dar es Salaam
Email Applications: jmahayu@path.org
Closing Date : 15/Oct/2009

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Receptionist

Job Title : Receptionist
Source : The Guardian, August 18, 2009
Requirements : Must be computer literate, excellent in communication skills
Job Description :Attending a company visitors and clients, receive incoming calls and appointment
Apply To : Managing Director
Full Address : Astra Insurance Brokers (T) Ltd, P.O. Box 75178, Dar es Salaam
Email Applications: info@astra.co.com
Closing Date : 1/Sep/2009

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Receptionist Grade III - 2 Posts

Job Title : Receptionist Grade III - 2 Posts
Source : Daily News, July 29, 2009
Requirements : Holder of certificate of secondary education with certificate in telephone operation or from desk/receptionist administration or equivalent qualifications from recognized institutions
Job Description :Collects and complies information for internal directory
Apply To : The Principal
Full Address : The Institute of Finance Managment, P.O. Box 3918, Dar es es Salaam
Closing Date : 31/Aug/2009

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Receptionist/Telephone Operator

Job Title : Receptionist/Telephone Operator

Source : Daily News, March 2, 2009

Requirements : Holder of form IV certificate with passes in English, Kiswahili and Mathematics subjects or Form VI certificate and must have passed receptionists and telephone operators course offered by VETA or from any other recognized institution

Job Description : Receiving and directing visitors to the relevant officers

Apply To : Acting Principal

Full Address : Law School of Tanzania,
P.O. Box 9422,
Dar es Salaam
Closing Date : 16/Mar/2009

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Receptionist

Danish Refugee Council
Regional Office for the Horn of Africa


Position Description

Title: Receptionist
Location: Nairobi Regional Office
Date of Contract & Duration: February, 2009 for 1 year w/ possibility of extension

Background

The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict. Programmes include protection, livelihoods, food distribution, water and sanitation, emergency relief and advocacy amongst others. There are 4 main programme offices in Somali region, one in Yemen, one in Kenya and one regional office in Nairobi. There are also regional programmes, which are supported from the regional offices. Currently there is over 150 DRC staff in the region. The last 2 years have seen some growth in programme size, but primarily there has been a growth in the number of support and management functions demanded and required by the programme offices, in order to maintain quality and accountability.

Purpose

The receptionist is the primary interface between DRC and the general public/ guests who visit or telephone the Regional Office. As such, he/she must be able to represent DRC very professionally. The receptionist is also responsible for a range of key tasks, including bookings for flights, guest houses, vehicles, hotels.

Key Responsibilities:

Receptionist.
Ø Meets and greets public visitors, makes them feel welcome, offers them a place to sit and a drink.
Ø Answers all incoming calls to the switchboard, forwarding to appropriate extensions or taking messages as required.
Ø Informs DRC staff of waiting visitors via telephone.
Ø Receives, logs, and distributes all incoming correspondence and deliveries.

Other:

Ø coordinates use of office vehicles
Ø maintains the staff location board
Ø Manages bookings for flights, hotels, guest houses, vehicles.
Ø Photocopying, fax, printing, editing, and other duties as required by Regional Admin and HR manager.
Reporting Arrangements

Reports to the Regional Admin and HR Manager. No supervisees.

General

Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)

Personal Specifications

Essential:
Ø High degree of English and Kiswahili language proficiency – both written and oral
Ø Proficiency in Microsoft Office programmes: Word, Excel, Power point, Access, Microsoft Outlook
Ø HP Scanner / Printers / Fax Machine/ High-speed copier
Ø PABX Telephone switchboard
Ø Mobile telephone
Ø All manually operated office equipment
Ø Secondary School Diploma
Ø Ability to greet visitors and tactfully screen office telephone calls

Preferable:
Ø Touch keyboarding
Ø Advanced education
Ø Somali language proficiency
Ø Knowledge of use of Thuraya satellite telephone

Terms and Conditions:
Gross Starting Salary is 44,556 KES per month all inclusive.



The deadline for this advert is 12th February 2009. Please send CV's via email only to drcjobskenya@gmail.com.

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