Deputy Chief, P-5
DEADLINE FOR APPLICATIONS:04 May 2010
DATE OF ISSUANCE:05 Mar 2010
ORGANIZATIONAL UNIT:United Nations
Environment Programme
DUTY STATION:Nairobi
VACANCY ANNOUNCEMENT NUMBER:10-ADM-UNEP-423527-R-NAIROBI
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
United Nations Core Values:Integrity, Professionalism, Respect for Diversity
Responsibilities
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. This post is located in the UNEP, Executive Office (EO), Corporate Services Section (CSS) at the Nairobi duty station. Under supervision of the Chief, CSS the incumbent will perform the following: 1. Coordinate the management of the programme resources: Analyze the status of the Environment Fund and other resources and advise on the balance between the rate of programme implementation and the level of resources available; Plan and coordinate the use of the Fund; Review and recommend for approval project documents; Ensure the implementation and timely reporting of the approved Programme subject to the availability of funds; Approve sub-allotments/imprest replenishment as well as disbursement of funds; Monitor and review project expenditures and accounts; Ensure that resources are employed in compliance with applicable policies, procedures and guidelines, and the Financial Regulations and Rules of the United Nations; Act as alternate certifying officer for all projects; Liaise with the auditors and coordinate response to audit observations and queries; Provide on-the-job training and technical guidance on fund management issues to new Fund Management Officers (FMOs). 2. Manage the Fund Management Section: Provide leadership and guidance to staff, jointly setting up objectives, strategies and standards, and facilitate teamwork and high producing environment; Identify staff training needs and recommend required training; Represent the Chief of CSS at Project Review committee and Project Approval group meetings. 3. Manage sub-programmes of UNEP's Fund Programme Activities: Coordinate and facilitate the preparation, appraisal, approval and revision of projects in liaison with the programme managers and implementing organizations; Solicit, review and analyze project progress and financial reports, query discrepancies and propose corrective action; Verify and initiate corrections to project accounts and obligation documents, ensure disbursement of funds and issuance of sub-allotments, initiate preparation of personnel actions and miscellaneous obligation documents. 4. Assist in managing the Environment Fund and its related Trust and earmarked funds: Develop a management financial strategy for the Environment Fund and other funds; Closely monitor the flow and use of resources and advise on the possible level of resource allocation for each fund; Provide information for Governing Council approval of funding; Receive and appraise all recommendations and requests for financial support; Provide financial advice and support to UNEP programme managers; Set-up fund management procedures and guidelines, review and assess them jointly with the FMOs and introduce changes where appropriate. 5. Perform other ad-hoc assignments and duties that may be assigned.
Competencies
• Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures; Ability to apply various United Nations administrative regulations and rules in work situations; Conceptual analytical and evaluation skills to conduct independent research and analysis; Ability to identify issues, formulate opinions, make conclusions and recommendations; Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. • Leadership: Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Establishes and maintains relationships with a broad range of people to understand UNEP needs and gain support, demonstrates the ability to incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Monitors progress against milestones and deadlines; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills Appraises staff performance fairly. • Teamwork: Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organisational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
QUALIFICATIONS
Education
Advanced university degree (Master’s degree or equivalent) in Accounting, Finance, Public/Business Administration or related area. Professional International Certification in Accountancy would be highly desirable. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of ten years of progressively responsible experience in financial management, administration and planning, preferably with eight years experience within international organizations in project financing, budgeting and management or related field. Exposure to International Public Sectors Accounting Standards is highly desirable
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.
Other Skills
Excellent computer skills (Microsoft Office, email, internet) are required. Practical knowledge of Enterprise systems especially Oracle, SAP or PeopleSoft, is desirable.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
3. In completing the PHP, please note that all fields marked with an asterisk must be completed.
4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: Recruitment@unon.org,
Fax: 254-20-762-4212
