Administrative Assistants

Job title: Administrative Assistants

Post level: GSA 5

Duty Station: Addis Ababa

Supervisor: Relevant Heads of Divisions/Units

Major Duties and responsibilities
Analyse and maintain an overview of the work of the Division/Unit/Project to ensure that timely administrative support is provided in general and specialized areas;
Assist international personnel visitors on general administrative matters, provide advice and ensure administrative support as required;
Supervise clerical services for the Division/Unit/Project;
Prepare and monitor the budget of the Centre and supply relevant information to Officers in charge of budget execution;
Prepare correspondence, special reports, evaluation and justifications as required for general administrative tasks;
Prepare meetings and follow-up of related decisions for the Division/Unit/Project
Maintain policy, confidential and management records;
Make travel arrangements for the Officers and perform liaison duties with partners;
Prepare and participate in Departmental meetings and take minutes and/or notes of such meetings;
Perform any other duties as may be assigned by Supervisors.
Education Qualifications and Experience Required
Diploma in Management or Administration from a recognized educational institution.
A higher qualification will be an added advantage
Good knowledge and practical use of Computer are mandatory
A minimum of five (5) years relevant work experience in administrative and/or clerical work
Experience in Office Management is mandatory.
Language Requirement: Proficiency in one of the African Union working languages (English, French, Arabic or Portuguese). Knowledge of other working languages would be an added advantage.

Tenure of Appointment

The appointment shall be for an initial period of two (2) years, the first six (6) months of which shall be on probation. It shall be renewable subject to performance and availability of funds.

Gender Mainstreaming: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Application: To apply, please submit the following:
A letter stating reasons for seeking employment with the AU Commission;
A detailed and updated CV, indicating your nationality, age and gender;
Names and contact details (including e-mail address) of three references;
Certified copies of Degrees, Diplomas and Certificates.
Remuneration:

The salary attached to the position is an annual lump-sum of US$ 46,264.16 inclusive of all allowances for internationally recruited staff, and US$ 20,337.75 inclusive of all allowances for locally recruited staff.

Applications must be received not later than 07 May 2010 and should be addressed to:

The Director of Administration and Human Resource Development

AU Commission
P.O. Box 3243
Addis Ababa (Ethiopia)
Fax: 00251-11-5525840/5510430
E-mail: au-recruits @ africa-union.org

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Administration Officer - BTC, Tanzania

The Belgium Development Agency (BTC Tanzania) is inviting applications from suitably qualified candidates to fill the position of Administration Officer for the Representation office in Dar es Salaam. The position offers an open-ended contract beginning June 1st, 2010.

DUTIES & RESPONSIBILITIES:

Under the overall supervision of the Local Administrative and Finance officer, The Administration Officer will have the following responsibilities:




To assist the representation staff members with carrying out their daily tasks
To provide optimal processing of data, files and information related to the representation
To facilitate contracts between the Representation and other BTC departments, the embassy, partners, projects etc
To ensure the day to day practical organisation of office related matters
To carry out general administrative tasks to guaranntee effective administrative support to staff members and superiors
To centralize internal and external calls, take in requests for the department and receive visitors, to ~elp staff members, management and visitors to obtain the information they need and to provide an image of quality service
To be responsible for the organisation, smooth conduct and follow-up of meetings or internal or external events, for the organisation of travel arrangements of staff and visitors and for the organiisation of the work of drivers and guards
To provide quality services and to encourage communication and the exchange of information
To be responsible for the filing and conservation of all relevant correspondence and all documents useful to the service
To give superiors and staff members speedy access to the information they are seeking
To be responsible for having the material needed for the proper working of the department on hand so that all staff members have appropriate logistics support for their activities
To provide administrative supervision and keep informed with matters relating to human resources legislation in force
To support the RR with personnel supervision. managements of representation employment contracts in collaboration with a law office and or legal service of BTC Headquarters. and mainteenance of personnel files
The extensive job architecture will be available to the shortlisted candidates.

QUALIFICATIONS:

o A Bachelors Degree in Administration or A higher diploma in Administration preferably with Human Resource background
Knowledge of basic accounting
Experience in working with the local administration (labour laws etc)
Experience with and knowledge of human resource management
Mastery of most widely used computer software (MS Office),
Mastery of computerized accounting; mastery of the payroll system is an added advantage
At least five years professional experience in personnel administration
Proven oral and written communications skills 3. Mode of Application

APPLICATION MODE:

Application letters should include a complete Curriculum vitae and 3 referees and addressed to:
The Resident Representative, Belgian Development Agency P.O. Box 23209, Dar es Salaam.

Candidates are restricted from submitting electronic applications or to make telephone follow-up of their applications.
The deadline for submission of application is 4.00 pm Friday April 16th, 2010

Please note that only shortlisted candidates will be contacted for interview and NO transportation costs will be compensated

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Personnel and Administrative Officer

Job Title : Personnel and Administrative Officer

Source : Daily News, October 6, 2009

Requirements : Holder of first degree or Advanced Diploma in Public Administration, Labour Laws, Human Resources Management, Manpower Planning from recognized Institution of Higher learning

Job Description :Manpower Planning and Personnel policy development

Apply To : Director General

Full Address : Tanzania Coffee Board, P.O. Box 732, Dar es Salaam

Email Applications: info@coffeebordtz.org

Closing Date : 6/Nov/2009

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Administrative Officers - 2 Posts

Job Title : Administrative Officers - 2 Posts

Source : Daily News, September 29, 2009

Requirements : Holders of University degree or Advanced Diploma in Public Administration, Management, Sociology, Human Resource Management , Law and any other relevant field.

Job Description :Provide administrative and Human Resource Service to facilitate the day to day operations.

Apply To : Deputy Vice Chancellor for Academics

Full Address : The State University of Zanzibar, P.O. Box 146, Dar es Salaam

Email Applications: registrar@suza.ac.tz

Closing Date : 9/Oct/2009

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Procurement/Administrative Officer

Mildmay International is an NGO specialising in training for HIV/AIDS Prevention, Treatment and Care, Service Development and Technical Assistance in partnership with the Ministry of Health.

Mildmay Kenya is currently recruiting a Procurement/Administrative Officer who will spend 80% time in procurement and 20% Administration.

(S)he will be responsible for the procurement of goods and services for the organisation, which shall be conducted in a timely, transparent, effective and efficient manner; and oversee administrative matters as detailed below.

Procurement/Administrative Officer 1 Post based in Kisumu, Kenya

Qualifications and Experience:

Diploma or advanced training in purchasing/supplies, commerce, and in Human Resources Management, or closely related field and strong writing and communication skills.
Proven leadership, management, interpersonal, decision making and analytical skills.
Proficiency in computer usage especially Microsoft packages.Generally, the successful candidate will need:

Experience in NGO procurement and familiar with donor/ international development partners procurement policies; (especially PEPFAR)

To handle sensitive issues of procurement, strictly adhering to rules and regulations as stipulated by the organization and the donor while keeping the highest professional standards and integrity;
Demonstrated experience in Secretarial Support to Senior Management levels and the ability to prioritise competing tasks under pressure;
Monitor hotel bookings and airline bookings done by the front office;
Good negotiation skills and diplomacy and sensitivity in dealing with partners;
Ability to work with minimum supervision demonstrating high degree of integrity, in a team, often under pressure.

Employees of the Ministry of Health are not eligible for the post.If you meet the above criteria/ requirements, please forward your application letter, current salary and CV including 3 referees to the email address below.

Only short-listed candidates will be contacted.

Applications to be addressed to:Email: vacancies @ mildmay.or.keClosing Date: Tuesday 4th August 2009.

All correspondence will be dealt with via EMAIL ONLY.

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Office Administrator

Job Title : Office Administrator

Source : The Guardian, May 28, 2009

Requirements : Diploma in secretarial studies and office management

Job Description :To provide clerical and administrative support

Apply To : The Executive Director

Full Address : TaTEDO,
P.O. Box 32794,
Dar es Salaam
Email Applications: energy@tatedo.org
Closing Date : 15/Jun/2009

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Personnel and Administrative Officer

Job Title : Personnel and Administrative Officer

Source : Daily News, May 26, 2009

Requirements : Should be a holder to a degree or advanced diploma in public administration

Job Description :Daily supervision of personnel section, Process recruitment and maintenance of staff

Apply To : The General Manager
Full Address : Mbinga Coffee Curing Company Limited,
P.O. Box 127,
Mbinga
Email Applications: cmbinga@iwayafrica.com
Closing Date : 13/Jun/2009

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Administrative Officer I - 2 Posts

Job Title : Administrative Officer I - 2 Posts

Source : Daily News, April 23 2009

Requirements : Should be holders of univesity degree or advanced diploma in public administration, management sociology, human resource management oand or law

Job Description :Deals with personnel services as may be assigned by the respective Head of Department i.e. compilation of personal particulars for new employees

Apply To : Deputy Principal (Planning, Finance and Administration)

Address : Dar es Salaam University College of Education,
P.O. Box 2329,
Dar es Salaam
Email Applications: principal@duce.ac.tz
Closing Date : 6/May/2009

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Administrative Officer

Job Title : Administrative Officer II

Source : Daily News, February 18, 2009

Requirements : First degree in one of the following fields: Human Resources management, public administration, sociology from any university recognized by government

Job Description : Interpret administrative laws, policies, regulations and advise accordingly

Apply To : Chief Executive

Full Address : Geological Survey of Tanzania,
P.O. Box 903,
Dodoma

Closing Date : 6/Mar/2009

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