Logistics (CTS) Assistants

WORLD FOOD PROGRAMME
VACANCY ANNOUNCEMENT WFP/05/09

Date of issue: 3rd February 2009 Closing date: 13th February 2009
This Vacancy is open to both male and female applicants. Qualified female candidates are particularly encouraged to apply.

Job Title: Logistics (CTS) Assistants Duty Station: Various locations in Kenya
Post Grade: G4 (Service Contract)
Accountabilities: Under the direct supervision of the Field Monitor Assistant , the Logistics (CTS) Assistant will be responsible for the following duties:
Major Duties and Responsibilities:
General Logistics:
· Support and advise the lead NGO at the Extended Delivery Point (EDP) regarding logistics issues arising from the Letter of Agreement between WFP and the lead NGO to ensure effective management of WFP provided food.
· Ensure that the lead NGO maintains accurate and complete records of WFP-provided commodities (including commodities provided by the GoK to WFP), from the time commodities arrive at the warehouse until final delivery to the Final Delivery Points (FDPs).
· Ensure that the lead NGO provides required reports (as per the Logistics guidelines) correctly and on time to the WFP Logistics Unit in Nairobi.
· Ensure timely offloading of all primary transport by the lead NGO at the EDP and inform WFP Logistics Unit in Nairobi of any delays.
· Execute training for logistics staff of lead NGOs in commodity handling, record keeping and reporting as per EMOP guidelines, if and when required.
· Report all security incidents in the district to the Logistics Unit in Nairobi.
· Carry out random visits to FDPs to ensure commodity handling and management is in accordance with WFP standards all the way to the beneficiary.
Commodity Tracking (CTS/COMPAS):
· Thoroughly check the information registered on the documents provided by the lead NGO for clarity and correctness in accordance with the established procedures before entering data.
· Post daily receipts and dispatches of WFP food and non-food commodities into the CTS system, based on waybills and reports received from the lead NGO.
· Monitor the correct use and quantity as per supporting documents. (Supporting documents comprise WFP waybills, non WFP delivery/dispatch documents, loading orders, etc.)
· Register and record transit and warehouse damages and losses as per documentation.
· Cross check any differences between the data entered into the system against the actual physical documents to maintain high recording standards as required by the organisation.
· Organise and execute systematic audits and reconciliation exercises with the lead NGO to compare records against actual physical stocks on a regular basis.
· Maintain proper filing systems and archiving of documents so that they may be retrieved promptly and efficiently when required.
· Send/receive data transmissions on a regular basis as set by the CTS Unit in Nairobi.
Qualifications and Experience:
Education: Completion of secondary school education. Diploma in Computer Studies/Stores/ Logistics.
Experience: At least three years’ progressively responsible support experience. Sound background in inventory management and record keeping; experience in commodity reconciliation and stock recording; conversant with documentation and procedures of clearing food stocks; knowledge of warehouse stock record procedures. Ability to work effectively in a multicultural team environment. Willingness to travel and to work under difficult conditions.
Knowledge: Computer literate and good working knowledge of Microsoft software applications (MS Word and Excel).
Languages: Proficiency in written and oral English and good spoken Kiswahili.
Desirable: Working knowledge of COMPAS. High degree of accuracy and competency required together with the ability to work methodically.
orally and in writing; proven ability to work in a team environment and achieve common goals.
Languages: Very good knowledge of English and Kiswahili.

Kenyan nationals meeting the above qualifications are requested to submit a covering letter quoting Vacancy Announcement No. VA/05/09 along with their current/detailed Curriculum Vitae photocopies of certificates and name, address and e-mail address of three referees. Envelopes should be marked
CONFIDENTIAL
VA/05/09 and sent to:- Human Resources Officer
World Food Programme
Office B-223 Gigiri
P.O. Box 44482
NAIROBI 00100
Applications must be received by the deadline. Late applications will not be considered. Only short-listed candidates meeting the required qualifications and experience will be contacted.

Closing date: 13th February 2009