Coordination Officer, P-4

DEADLINE FOR APPLICATIONS:14 May 2010

DATE OF ISSUANCE:15 Mar 2010

ORGANIZATIONAL UNIT:Office of Human Resources Management

DUTY STATION:New York

VACANCY ANNOUNCEMENT NUMBER:10-ADM-DM OHRM-423895-R-NEW YORK (G)


Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Responsibilities
Under the guidance of the Senior Management Officer, in the Office of the Assistant Secretary General, Office of Human Resources Management (OHRM), the Coordination Officer will provide overall professional support on strategic, policy, operational and administrative matters, ensuring timeliness, effective communication and quality outcome. In addition the responsibilities of the Coordination Officer will include: Reform - develops and implements special projects and human resources management reform initiatives; Supports the Assistant Secretary General (ASG) on all matters relating to inter-governmental bodies, liaison and consultations with member states including on Human Resources proposals; Speech writing - Prepares speeches, talking points, presentations for ASG, USG and SG as required; Coordinates with Personal Assistant the preparation of General Assembly and Advisory Committee on Administrative and Budgetary Questions briefing documents for ASG on Human Resources matters; Coordinates OHRM’s responses to requests received from legislative bodies; Recruitment - Manages recruitment processes for Senior staff directly reporting to ASG; Other - Performs any other duties assigned by the ASG and Senior Management Officer; Liaison and follow-up of issues from, Under Secretary General and Assistant Secretary General,Department of Management Meetings.

Competencies
Professionalism: Expertise in the area of administration or political science. Ability to conduct independent research and analysis, identify issues, and recommend solutions; excellent analytical skills for interpretation of rules; strong negotiating skills and ability to influence others to reach agreement. Ability to work in a multi-cultural, multi-ethnic environment. Ability to draft reports, formulate positions on issues, articulate options concisely conveying maximum necessary information. Ability to make and defend recommendations. Knowledge of intergovernmental processes of negotiations and consensus building. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with the agreed strategies; foresee risks and allows for contingencies when planning; uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed


QUALIFICATIONS
Education
Advanced University Degree (Master's degree or equivalent) in an area of business/Public Administration, Law, Liberal Arts, Humanities, Social Sciences or related area. A first level university degree with a combination of relevant academic qualifications and experience may be accepted in lieu of advanced university degree.

Work Experience
A minimum of 7 years of progressively responsible experience in administration, political or relevant field. Experience in inter-governmental machinery and legislative processes is required.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of a second official UN language, preferably French, is desirable.

Other Skills
Experience in the United Nations and intergovernmental processes of negotiations and consensus building is required.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.

1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

3. In completing the PHP, please note that all fields marked with an asterisk must be completed.

4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

E-mail: staffing@un.org,

Fax: 1-917-367-0524