Alumni Coordinator

EMPLOYMENT OPPORTUNITY – Alumni Coordinator
The U.S. Embassy in Dar es Salaam is seeking an individual for the temporary position of Alumni Coordinator, in the Public Affairs Section. Note: This position is temporary and valid for a period of one year. It may be extended subject to post needs and funding availability.

Note: All applicants must be residing in country and have the required work and/or residency permits allowing employment in country prior to applying for this position to be eligible for consideration.


BASIC FUNCTIONS OF THE POSITION:

Under the supervision of the Public Diplomacy Officer (PDO), and in consultation with and direction from the alumni coordinator in the Education and Cultural Affairs (ECA) Bureau at the State Department in Washington, the Alumni Outreach and Programs Coordinator is responsible for promoting greater contact with and cooperation among alumni of USG-sponsored exchange programs.

The incumbent will be expected to promote greater contact with and cooperation among alumni of USG-sponsored exchange programs by developing and implementing an alumni outreach strategy; organizing events and programs for countrywide alumni audiences; integrating alumni into all Mission programs; preparing and disseminating news and information of general interest to alumni; maintaining an alumni database that interfaces or builds on the Department of State Alumni Archive; creating/maintaining country and/or program communities on the State Alumni website; contributing content to this website and coordinating the promotion of the State Alumni website among the different alumni audiences throughout the country.

Additionally, the incumbent will deepen relationships with alumni, plan thematic and networking events for alumni of all ages, organize recruitment road shows for upcoming programs using alumni speakers and establish regional alumni chapters. Ultimately, this will result in improved Embassy outreach to alumni of USG exchange programs.

MAJOR DUTIES AND RESPONSIBILITIES:

Plan Alumni Programs with the mission
35%




To develop and implement, in close cooperation with Public Affairs Officer, Public Diplomacy Officer, and the Alumni Affairs Office (ECA/P/A), a comprehensive strategic plan for alumni outreach and activities;




To coordinate and organize alumni events (receptions, conferences, seminars, workshops and other meetings) and programming;




To integrate USG alumni into all Mission programming;




To pursue opportunities for alumni funding from the State Department and/or private sector entities;



Update and Maintain Alumni Records
35%




To promote and develop a countrywide network of USG alumni;




To update and maintain country specific alumni records in the ECA Alumni Archive to help expand the capacity of the Mission in sustaining an effective relationship with USG exchange program alumni;




To develop country/program/language specific communities for alumni.state.gov and serve as the community manager;




To promote membership of the State Alumni Website, alumni.state.gov, devising creative ways to market the website and its various features;




To promote awareness of alumni accomplishments and professional development and post relevant news stories on State Alumni;



Promote Alumni Associations and Alumni networking
30%




To assist in the formation, development, and sustainability of alumni associations and inter-association cooperation and networking;




To encourage greater participation by alumni in sharing their U.S. experience and giving back within their communities;




To create and maintain partnerships with local and international NGOs as well as the private sector community to find ways to support alumni activities and further ECA goals public-private partnership goals.




NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

Education: University degree in the liberal arts, education, social sciences, international relations or related fields is required.

Prior experience: At least six months of project management, customer service experience, programming activities, international relations or related field, preferably in a bilingual setting is required.

Language proficiency: Level IV (fluent) written, reading and spoken English and Kiswahili is required.

Knowledge: Knowledge of all Microsoft software applications (Word, Excel, etc). Familiarity with the structure and purpose of all USG exchange and cultural programs.

Skills and Abilities: Knowledge of all Microsoft software applications (Word, Excel, etc). Strong interpersonal skills needed to develop and maintain contacts among senior and/or up-and-coming contacts across important sectors of society (government, education, business, etc).

TO APPLY:

Applications outlining relevant qualifications, printed C.V. with names of three (3) references, any other documents (e.g. essays, certificates, awards, copies of degrees earned) that address the qualification requirements of the position as listed above and your contact telephone number(s), e-mail, and/or mailing address. Application should be sent via post or dropped off at the Embassy main gate for the attention of:

Human Resources Section
American Embassy
P.O. Box 9123
Dar es Salaam

An Equal Opportunity Employer
Only the shortlisted Candidates will be contacted