Admin Assistant

We are looking for an Admin Assistant who will provide administrative support to KARA. The successful candidate will be required to work flexibly, in a rapidly developing environment in Nairobi.

Responsibilities

The key duties of the position are as follows:-

• Coordinating local and international travel, meetings, workshops and conference logistics.
  
• Providing secretarial support services including drafting of routine correspondence, report formatting, book and prepare meeting rooms and provide / arrange hospitality
  
• Providing general administrative support which includes receiving and assisting visitors, attending to telephone calls and setting appointments
  
• Maintaining an updated electronic office calendar and contact list
  
• Maintaining up to date hard copy and electronic filing systems
  
• Coordinating purchase and requisition of office supplies for KARA office
  
• Managing office equipment such as the photocopier and coordinating maintenance of all offices, office furniture and standard equipment such as phones
  
• Providing secretarial support to KARA Chairman, managing all Governing Council and

Executive Committee meetings and other assignments as directed by Finance and Administration Manager.

Essential qualities for this position

• At least three (3) years administrative support and office management experience in a busy office
• Demonstrable experience in organizing meetings, conferences and workshops
  Attention to detail
• Excellent communication skills and pleasant personality
• Basic accounting knowledge
• Aged 35 years and below
• Educational background
• A diploma in Front Office Management, Business Administration or Secretarial studies from a recognized college.
  
  If you meet the qualifications, quoting your current and expected salary, please apply in confidence, to:

Chief Executive Officer
The Kenya Alliance of Resident Associations
P.O Box 1411-00100, GPO
NAIROBI or Via email: jobs@kara.or.ke

to reach us on or before: 4th February 2009.