VACANCY ANNOUNCEMENT WFP/15/09

This Vacancy is open to male and female candidates. Qualified female candidates are particularly encouraged to apply.

Date of issue: 12 February 2009 C
losing date: 25 February 2009
Job Title: Procurement Assistant
Duty Station: Various locations in Kenya
Post Grade: G4/G5 (Service Contract)
Accountabilities: Under the supervision of the of the International Procurement Officer, the incumbent will carry out the following duties:-

Major Duties and Responsibilities:
§ Extract and input data from various sources in procurement systems;
§ Respond to queries regarding procurement data from staff in the unit/field office and from others in the Kenya Country Office;
§ Initiate administrative actions related to procurement information;
§ Draft and carry out procurement actions related to tendering process;
§ Prepare initial purchase orders and contracts for review by the Procurement Officers;
§ Maintain relevant internal databases and files; keep track of contractual agreements;
§ Verify claims for accuracy and conformance with procurement rules and regulations;
§ Draft routine correspondence related to the unit’s work and type a variety of material such as correspondence, reports and papers;
§ Provide information related to the above functions and exchange a variety of statistical information;
§ Perform other duties as required.

Qualifications and Experience:
Education: Successful completion of secondary school education. Training in Procurement / Purchasing and Supplies and knowledge of UN manuals in the area of Procurement are desirable.
Experience: Three to four years’ progressively responsible support or secretarial work experience, including at least one year in the field of procurement, finance, accounting, audit or administrative services.
Skills: Should be able to produce organised, accurate and well documented records conforming to required format with well analysed data. Ability to review a variety of data, identify and adjust data discrepancies. Identify and resolve operational problems. Ability to communicate moderately complex matters clearly and concisely. Ability to perform detailed work, work of a confidential nature and handle a large volume of work possibly under time constraints. Ability to deal patiently and tactfully with people of different national and cultural backgrounds. Computer literate with good working knowledge of Microsoft software applications (MS Word and Excel). General knowledge of UN system policies, rules, regulations and procedures governing procurement administration.
Language: Good written and oral English communication skills. Good spoken Kiswahili.

Kenyan nationals with the above qualifications and experience are requested to submit a covering letter quoting Vacancy Announcement No. WFP/15/09 along with their current/detailed Curriculum Vitae, photocopies of certificates and name, titlr and e-mail address of three referees. Envelopes should be marked:
CONFIDENTIAL
WFP /15/09 and sent to:-
Human Resources Officer
World Food Programme
Office B-220. Gigiri
P.O. Box 44482
NAIROBI 00100

Applications must be received by the deadline. Late applications will not be considered. Only short-listed candidates meeting the required qualifications and experience will be contacted.