VACANCY ANNOUNCEMENT WFP/14/09

WORLD FOOD PROGRAMME
VACANCY ANNOUNCEMENT WFP/14/09

Date of issue: 12 February 2009 Deadline for application: 25 February 2009

This Vacancy is open to male and female candidates. Qualified female candidates are particularly encouraged to apply.

Job Title: Finance Assistant Duty Station: Various locations in Kenya
Post Grade: G4/G5 (Service Contract)
Accountabilities: Under the direct supervision of the National Finance Officer and the overall supervision of the International Finance Officer, the incumbent will be required to carry out the following duties:-

· Extract and input data from various sources in financial and accounting systems;
· Respond to accounting, budget or financial queries regarding data from staff in the Unit and elsewhere in the programme;
· Assist in the preparation of the payroll for casual staff;
· Maintain administrative control records such as commitments and expenditures; initiate administrative actions related to general financial information, travel payments and procurement transactions;
· Verify claims for accuracy and conformance with administrative and financial rules and regulations, confirm availability of funds prior to review by supervisor and prepare payment vouchers;
· Draft routine correspondence related to the Unit’s work and type a variety of material such as correspondence, reports and papers;
· Provide information related to financial transactions
· Review and reconcile vendor statements on a regular basis to ensure invoices received and payments made have been properly processed;
· Assist in the preparation of budget, accounting, financial and other reports, as required;
· Provide assistance to all staff services such as travel, expense claims, computer usage, document retrieval, etc;
· Operate a variety of office equipment;
· Set up, classify and maintain Unit files;
· Perform any other related duties as required.

Qualifications and Experience:
Education: Successful completion of secondary school education (KCSE) supplemented by course(s) in finance/accounting.
Experience: Three to four years’ progressively responsible work experience, including at least one year in the field of finance, accounting, audit, budget or other related field.
Knowledge: Computer literate and good working knowledge and experience in using computers (MS Word, Excel and other software packages). High degree of accuracy and competency required together with the ability to work methodically.
Should be able to produce organised and accurate records with well-analysed data under minimal supervision.
Should be able to maintain accurate records, interpret and analyse a wide variety of data and identify and resolve data discrepancies and operational problems. Ability to perform detailed work and handle a large volume of work quickly and accurately under time constraints. Ability to deal patiently and tactfully with people of different national and cultural backgrounds, to work effectively in a multicultural team environment and to have a high sense of confidentiality, initiative and good judgement. Flexibility in carrying out duties and assignments outside normal working hours.
Desirable: CPA II. Knowledge of UN financial policies as well as relevant regulations, rules procedures and systems.
Languages: Proficiency in written and oral English and good spoken Kiswahili.

Kenyan nationals meeting the above qualifications and experience are requested to submit a covering letter quoting Vacancy Announcement No. WFP/14/09 along with their current/detailed Curriculum Vitae and copies of certificates and name, title and e-mail address of three referees. Envelopes should be marked:
CONFIDENTIAL
WFP/14/09 and sent to:-
Human Resources Officer
World Food Programme
Office B-220 Gigiri
P.O. Box 44482
NAIROBI 00100

Applications must be received by the deadline. Late applications will not be considered. Only short-listed candidates meeting the required qualifications and experience will be contacted.