Finance & Adm Coordinator

Location: Sudan (the) - El Fasher

Save the Children SwedenSave the Children Sweden has since mid 2004 provided support to children affected by the conflict in North Darfur State in education, protection and advocacy on children’s rights in general.

SCS is an active member of working group on child protection, Sexual and Gender Based Violence and education in El Fasher and other child rights related forums in Kutum and Tawila.

There are approximately 50 programme and support staff currently working in the North Darfur Programme.

Other SCS operational states in North Sudan include Khartoum and Blue Nile states with our country office based in Khartoum.

We are now seeking aFinance & Administrative Coordinator
Duty station: El Fasher, North Darfur
The assignment period: 1 year, with a possible extension, starting as soon as possible.
The position is a non family posting.

The Finance and Administrative Coordinator will work closely with and under line management of the Country Director and Field Manager.

OBJECTIVES OF THE POST:

- To meet all deadlines with regards to Finance and Admin/ HR as set by the Field Manager.
- To manage and maintain the agresso accounting system in a timely manner
- To provide technical support in Finance and Admin to the El Fasher, Tawilla and Kutum offices
- To play a key role in the production and monitoring of budgets and financial plans
- To ensure the financial integrity of systems throughout the organisation
- To produce financial information/reports in a variety of different formats
- The post holder will be based in El Fasher, but will be expected to undertake regular travel to the field offices – Kutum and Tawilla

KEY TASKS - FINANCE:

- Supervise and support the Finance team and Field offices to ensure deadlines are met and work completed accurately.
- To keep good accounting records and safeguard the integrity of the computerized/ manual accounting system.
- Responsible for the administration of the Agresso system. Ensure that Agresso is updated daily, review the entries, and verify that Agresso is reconciled daily to the cash log.
- Review cash disbursement documentation and cash logs daily so that accurate records are maintained and that Save the Children Sweden required documentation is thoroughly and accurately completed.
- Review sub-offices financial returns for correctness in coding and backup documentation.
- Plan monthly cash needs with Field Manager and Project Officers and prepare cash transfer requests.- Complete monthly cash and bank reconciliations.
- Produce expenditure reports monthly for budget holders.
- To assist in monitoring level and type of expenditure to ensure value for money of program spending
- Assist Field Manager in preparing donor reports and ensure that donor reports match the Agresso records.
- Review and check financial reports from partner organizations wholly or partially funded by the organization.
- Play a lead role in developing the financial/admin capacities of SCS staff and partner organizations
- Write letters for program bank transactions.
- Assist the external auditors to execute their periodic audit.
- Regularly reviewing the system in place and inform the Field Manager of recommendations for suitable improvements and adjustments.
- Any other duties reasonably assigned by the Field Manager or the Country Director.

KEY TASKS – ADMIN/HR:

- With the support of the Field Manager, the Post holder is responsible for developing and implementing administrative and office systems and ensures that the Save the Children Offices in El Fasher, Tawilla and Kutum function efficiently.
- Liaise with the relevant government ministries/departments to ensure that Save the Children’s operations in Darfur are conducted in a manner consistent with government policies and the labour laws of Sudan.
- Supervise the Admin Officer in the preparation of the monthly payroll for national staff.
- Take a lead in the dissemination among members of staff SCS policies and guidelines as contained in the SCS Management Guide
- Manage the recruitment process of national staff, this includes, assisting Managers prepare job descriptions, drafting job advertisements, initial short listing of candidates and the management of the interview process.
- Ensuring that the Child Protection Policy is fully integrated into the recruitment process and that all shortlisted candidates are aware of and comply with this policy.
- Follow up references and coordinate employment of selected candidate(s), and induction of new employees. Ensure that the induction checklist is fully complied with.

Required Qualifications and experience:

- University degree in Financial Accounting/Business Administration
- At least 5 years experience of financial management in an international NGO/UN Agency in an emergency context
- Skills in managing computerised financial package
- Computer skills in MS packages (windows, word, excel, etc)
- .Excellent oral and written communication skills in English
- Working knowledge in Arabic could be an advantage

Personal qualities:

- Strong sense of adaptability and ability to work within a context of developing country as well as multi cultural and insecure environment
- Commitment to the concept of non-discrimination whether based on gender, disability or ethnicity- Strong skills of problem analysis
- Willingness to learn and share information
- Ability to work under pressure, hard conditions as well as in a team
- Capable of speedy, independent, creative thought
- Flexible attitude and good social skills
- Capability to operate independently
- Must be assertive- Able to improve and innovate within own work area
- Able to manage own work schedule

How to applyPlease apply on the below web-site no later than: March 2nd 2009

www.savethechildren.se/About-Us/Job-vacancies

Reference Code: RW_7P7BA2-45

Closing date: 02 Mar 2009