Administrative and Finance Assistant

UNDP-UNEP Poverty and Environment Initiative is a joint programme to provide financial and technical support to countries to build capacity for mainstreaming poverty -environment linkages into national development planning processes.

Location: Uganda - Kampala

The Programme Administrative and Financial Assistant will support the implementation of the PEI Uganda Joint Programme working in close collaboration with the Programme Manager (PM) and the International Technical Advisor (ITA).

Duties and Responsibilities

Under the overall supervision of the Programme Technical Committee and the direct supervision of the Programme Manager, the Programme Administrative and Financial Assistant shall undertake the following tasks:

Prepare payment requests/quarterly advances for programme implementation in collaboration with PM and ITA;
- Support the recruitment processes, payment and reporting from consultants working under the PEI;
- Prepare and maintain accounts in accordance to set procedures (UNDP etc.), including preparation of audited accounts, monitoring actual expenditure and forecasting programme completion costs to advise programme management accordingly;
- Ensure timely and correct management and reporting of funds to Implementing Agency/UNDP Uganda and the UNDP-UNEP PEI Africa;
- Provide counterparts and stakeholders with information related to the programme;
- Assist in the production programme outreach material;
- Coordinate minutes and reports from meetings;
- Support budget planning and revisions;
- Spearhead the logistic organising of workshops, trainings, seminars etc.
- Undertake procurement of office supplies and stationary;
- Take part in the overall management of the programme and track activity implementation and support the timely delivery of prioritised activities;
- Assist in administration of personnel matters;
- Set up a filing system for the programme and ensure accurate records of programme activities and inventory of programme support equipment;
- Actively facilitate communication to and with PEI partners;
- Attend to routine office queries and mail distribution/submission.

Reporting

The Administrative and Financial Assistant will be part of the Secretariat stationed in NEMA and will report to Programme Manager.

Profile and qualifications

Required is a person who has knowledge of Uganda civil service administration and UN experience is desirable.
- Bachelor degree in administration, accounting or related field;
- Progressively responsible experience in budget administration and financial reporting;
- Strong interpersonal skills with ability to work under pressure and to establish and maintain effective work relationships with people of different national and cultural backgrounds;
- Strong team working skills.
- Excellent communication skills with ability to express ideas clearly, logically and effectively, both orally and in writing.
- Fluent spoken and written English.
- Computer literacy in full Microsoft Office and office technology equipment.

Duration

The initial duration of the assignment is 12 months (renewable), starting April 2009.
The Joint Programme is expected to run until December 2011.

How to apply
Qualified applicants are encouraged to submit a CV and letter of motivation via email to martha.gitonga@undp.org by 27th February 2009

Reference Code: RW_7P7BZA-95

Closing date: 27 Feb 2009