Senior Administration and Operations Manager--Khartoum, Sudan

AECOM International Development Inc. (AECOM) is a global economic and infrastructure development firm providing higher living standards in emerging markets through provision of high-quality, technical advisory services to governments and the private sector.

AECOM works in the areas of economic growth, environment and regional development, industrial and commercial area development, democracy and governance, humanitarian response and stabilization, and infrastructure and facilities.

General Project Summary

The SWIFT II Sudan STAND Project assists the Sudanese in the transition to a stable and secure country that serves its citizens equitably and ably.

The project supports the understanding and implementation of the Comprehensive Peace Agreement (CPA), the Darfur Peace Agreement (DPA) and the Eastern Sudan Peace Agreement (ESPA).

The program operates in and around Khartoum and the Three Areas, i.e. the transitional areas of central Sudan, with a focus for FY 08 on Kurmuk and Damazine (Blue Nile State), Kadugli and El Fula (Southern Kordofan State).

We support activities intended to revitalize war-shattered communities, cultivate peaceful dialogue, and promote democratic transformation according to the political framework set forth in the peace protocols.

The project manages a comprehensive in-kind and cash grants program, providing commodities and services to grantees for their implementation of mutually agreed activities.

General Position SummaryAECOM seeks a Senior Administration and Operations Manager for a year-long (with an option to extend) position on the project in Khartoum, Sudan.

The Senior Administration and Operations Manager will oversee all of the administrative and operations tasks for Khartoum and provide support to those in the regional field offices. S/he should have the ability to mentor and build the capacity of local staff.

Work may require continued changes so the ideal candidate will be someone who is highly flexible and willing to work under conditions of ongoing change.

The incumbent will report to the Chief of Party.Primary Tasks and Responsibilities:

•Be thoroughly familiar with relevant U.S. and host country regulations and laws as well as AECOM policies and procedures, and be accountable for project implementation compliance with these regulations, laws, policies, and procedures.
•Submit to HO the USAID approval requests such as travel concurrence.
•Take responsibility for ensuring operational support need in the regional offices, this will require occasional travel to the field.
•Take responsibility for security management across the organization, under the lead of the COP, including regular review of the Security Management Plans, orientation and training of staff, liaison with USAID and UN security focal points, and management of security related exercises, including evacuation if and when needed.
•Supervise the recruitment process for local staff through HAC
•Train and supervise operation staff based in Khartoum and the Regional offices.
•Provide orientation packages for new staff, including training if needed.
•Work with the finance manager to provide operational feedback to support the monitoring of project budgets and preparations of budget projections.
•Supervise the procurement process in coordination the Finance Manager, Deputy Chief of Party-Programs and the Chief of Party.
•Ensures that deliverables are formatted with the proper branding requirements and properly archived in the field office filing system both in hard copy and electronically.
•Oversee and control operational expenditures and procurements.
•Oversee management, control, and disposition of non-expandable equipment and other project assets.
•Manage all administrative and operations tasks in Khartoum and provide support and guidance on these tasks to the regional field offices.
•Supervise the admin/ops team which includes: Human resources, operations, administration, procurement and ancillary staff.
•Coordinate with Program staff to ensure that administrative and operational aspects, such as procurement and logistics are being implemented on-time and in accordance with the specifications of the approved activity.
•Support the Program in procurement of contracting services for infrastructure and equipment provision projects, including involvement in preparation of RFPs and RFQs, analysis of offers and awarding of contract.
•Perform other duties and activities as required by the Chief of Party.Qualifications:
•BA and a minimum of 3-5 years direct USAID project management experience preferably with one of the larger USAID contractors.
•Extensive knowledge of USAID regulations and policies (including AIDAR and FAR regulations).
•Proficiency with Word and Excel software.
•Good interpersonal skills, ability to work independently and in a team.
•Strong organization and prioritization skills, interpersonal skills, and attention to detail
•Previous management experience of more junior staff.
•Experience living or working in developing countries preferred.
•Experience working in conflict zones; experience in Sudan or the region desired.
•Oral and written fluency in English (knowledge of Sudanese Arabic is a plus).

TO APPLY: Please send a cover letter and resume through AECOM's website at: www.aecominterdev.com.

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