Procedural Documentation Consultancy

Management Systems International (MSI)

Management Systems International (MSI) is a global international development firm based in Washington, D.C. providing specialized short- and long-term technical assistance. Today, it has over 100 projects under management worldwide and its technical expertise has been expanded to include implementation of a range of analytical and field projects in democracy and governance, economic growth, organizational capacity building, education, and natural resource management. At the beginning of 2008, MSI joined Coffey International, Ltd., a global multi-disciplinary professional services organization with offices in 20 countries around the world. MSI became a part of Coffey International Development (Coffey ID), one of seven divisions which comprise the Coffey Group. Together, we aspire to create extraordinary outcomes for our clients, our staff and the communities in which we work.

Location: Sudan (the) - Juba and Khartoum

Procedural Documentation Consultancy
Juba and Khartoum, Sudan

Position Summary:

MSI is seeking a temporary consultant to document logistical and administrative procedures of the USAID/Sudan Mission. The guidance will be uploaded to an Information Web Portal to be used by USAID/Mission staff.
Reporting to the Juba Program Officer, the consultant is responsible for coordinating with the Financial Management and Executive Office staff within the USAID Mission in Juba and Khartoum, understanding basic procedures, documenting those procedures in a way that can be easily understood by new staff joining the Mission, and organizing those procedures to be uploaded to the portal.

*This is a 1 month assignment*

Responsibilities:

The short-term consultant will meet with key staff to design a list of all procedures that the USAID mission staff are required to follow and document each step of each task.

These procedures include, but are not limited to the following:

- Requesting authorization for Temporary Duty (TDY) travel to Khartoum, Juba, the U.S., and Kenya or other third countries.
- The steps required to obtain payment for travel, once completed.
- Explaining regulations regarding Rest and Recuperation (R&R), Leave, Danger Pay and other allowances, and how to obtain payment of them.
- Operating mobile phones, satellite phones, radios, Voice Over Internet Protocol (VOIP) and other communications equipment specifically relevant to the multiple offices in Sudan, and taking into consideration the different phone protocols of Khartoum, Juba and other locations.
- The consultant should take into consideration that the presentation should be clear and easy to understand by users with minimal background in different technologies.
Diagrams and pictures should be used wherever appropriate.

Qualifications:
- Minimum 2 years experience in logistics and administrative procedures;
- Experience with USAID and/or in previous overseas assignments preferred.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

How to apply
To apply, please visit our website: http://www.msiworldwide.com.

Reference Code: RW_7NPSKZ-97

Closing date: 27 Feb 2009